Lyon County Board

March 29, 2013



February 5, 2013


8:30-9:00 Pursuant to notice the Lyon County Commissioners met with the following members present: Anderson, Goodenow, Ritter, Sanow, and Stensrud. Also present County Administrator Stomberg, and County Attorney Maes.

Closed meeting pursuant to Minn. Stat. 13D.05 Subd. 3 (c), (3) for Land Negotiation

9:00 a.m. Regular Commissioner meeting called to order by Chairman Anderson.

MSP to approve agenda.

No Conflict of interest identified

1. Approve Minutes from January 15, 2013

2. Approve Commissioner Warrants 132139-132174 dated 01/17/13 in the amount of $680,256.74

3. Approve Auditor Warrants 132175-132194 dated 01/24/13 in the amount of $18,074.35; Warrants 132237-132255 dated 01/25/13 in the amount of $63,115.44; Warrants 132267-132297 dated 01/31/13 in the amount of $162,033.78; Warrants 132298-132406 dated 02/06/13 in the amount of $167,125.48.

4. Approve Per Diems & Expenses

5. Surplus Equipment List- Landfill Radios

6. “On Sale” License, 1-day

Ritter motioned to pull consent agenda item #5 and table until February 19th Board meeting, seconded by Goodenow. All voted in favor, motion carried.

MSP to approve consent agenda’s 1-4, and 6.

MSP to allow Sheriff and County Administrator to be authorized to sign the Next Generation 911 grant agreement. (Next Generation 911 Grant Contract Agreement on file at County Administrator’s office)

MSP to assist the county to explore health insurance options available as a multi-county/agency group rather than as individual entities to bid for the 2014 year. Resolution Approving Engagement of an Entity for Benefits R 7-13 (Resolution 7-13 on file at County Administrator’s office)

MSP to approve 2012 Audit Engagement Letter. (Audit Engagement Letter on file at County Administrator’s Office)

Lyon Co. Emergency Operations Plan (EOP) requires an annual review signature. Every 4 years this needs to be done by the County Board and the Regional Review Committee. Plan will be completely finished by Regional Review Committee August 21, 2013.

MSP to accept the EOP for the four year cycle.

The proposed Camden Regional Trail, an off-road, paved, multi-use and multi-season trail, will provide users with opportunities to experience a natural setting where wildlife, historical sites, prairie landscapes and winding rivers are part of the overall experience. The primary destination is Camden State Park. The Scope of Work will be broken into Three Phases. Phase 1 is Predesign, required to obtain a signed contract with DNR in order to start using funding. Cost of this phase is all local. Phase 1 will be all work required to prepare the project for construction, including pre-design, final design, PS&E, and project letting. Phase 1 is estimated to cost $5,500.

MSP to see quotes before moving forward with Phase I and present to 2-19-13 meeting, and then an RFP for Phase II and III separately, and Phase II and Phase III combined.

MSP to authorize quotes for a commercial mower and commercial deck for Garvin Park.

MSP to approve the Fairgrounds Rental Agreement with county reserving the right to require more than $250,000 of general liability coverage at any time or for any use.

Chair Anderson recessed the County Board meeting and convened the County Ditch Authority.

MSP to set date for continuation of December 13th preliminary hearing on CD 13 improvements.

MSP to adjourn CR 13 Ditch Authority.

Rey Freeman of Geo-Comm presented review of Armer Radio Project with Sheriff Mather. Sheriff Mather requested that the Board acknowledge county accountant Dar Brewers for her exceptional work with this project.

MSP to approve the capital equipment purchase of $85,900.00 with 2013 Equipment Budget at $88,000.00.

MSP stating the fourteen (14) radios from the Sheriff’s department and two (2) from the Landfill are excess property and the county will sell to highest bidder.

MSP to approve the lateral transfer for Carol Oakland from a Tech III to Legal Clerk in the County Attorney’s Office, effective on or about February 19, 2013.

MSP to approve hire of Hannah MacArthur for Administrative Intern with end date of county employment coinciding with SMSU graduation date.

MSP to approve letter of support for SWHHS for the FPL Program. Approve a Letter of support to Commissioner of Health for continued delegation agreement for Southwest Health and Human Services (SWHHS) with the Minnesota Department of Health (MDH) and expansion of Food, Pools, and Lodging (FPL) Program by 2014 for Lyon and Redwood Counties.

The Board discussed the building projects considered in the 2013 budget.

MSP to spend up to $12,000 on a space analysis study for Public Works.

MSP to authorize remodeling for SPCC tenant in the Blue Room area of the Government Center.

MSP to authorize bids to update phone systems for LEC and Public Works.

Storage for maintenance department and impound parking for county was discussed.

The Board discussed plans to sell the property and directed County Administrator Stomberg to begin process to sell the property in Cottonwood. The goal is an April 1, 2013 sale date.

After the adoption of the pay equity plan, the board had requested a discussion on the overtime policy as it relates to the new pay equity plan. Discussion on the current application of the counties FLSA Exempt Policy as it pertains to the payment of overtime wages. Ritter motioned to follow the policy and pay no overtime for exempt employees and address the comp time issue in the County Attorney’s office and all departments, seconded by Sanow.

Voting in favor: Goodenow Ritter Sanow

Opposed: Stensrud Anderson

Motion carried 3-2.

Meeting recessed until 7:00pm

7:00pm Pursuant to notice, the Lyon County Board of Commissioners re- convened with the following members present: Commissioners Sanow, Stensrud, Anderson, Ritter, and Goodenow. Also present: County Administrator Stomberg, HR Director McDonald, and County Assessor Champine. Six audience members were present.

Chair Anderson opened by presenting purpose for the Public Hearing for Appointing Auditor/Treasurer and Recorder. Public comment was received. Chair Anderson asked for further discussion. None was heard.

MSP to approve R- 6-13 requesting special legislation for Auditor Treasurer and Recorder Office forward, seconded by Stensrud. All voted in favor, motion carried. (Resolution 6-13 on file at County Administrator’s Office)

MSP to adjourn.

A complete copy of these proceedings are available in the County Administrator Office of Lyon County, and also available at HYPERLINK ““”>